Use the Best Decision-Making Approach for Your Team

Exceptional teams carefully prepare before making a decision. Their preparation work includes deciding how to decide.

Exceptional teams do not take decision-making lightly. They know that when there are choices on the table and a wide range of personalities, interests, and perspectives around the table; things will get thorny.

These teams carefully prepare before making a decision. Their preparation work always includes deciding how to decide.

There are at least four approaches groups can use to make decisions. Each has its strengths, weaknesses, and most appropriate uses. Successful teams work hard at choosing the right decision-making approach in each situation.

All or nothing

The “all or nothing” approach means that everyone agrees on the “right” answer. If they don’t all agree, the team does nothing.

As you might guess, this process can be slow and painful. Since not reaching a decision often feels like failure, the majority pressures the minority to conform so that they can all feel “successful.”

This approach is best used when doing nothing is preferable to making the wrong decision.

For example, in a capital murder case, all the jurors must agree to a death sentence before it is imposed. The system was created to minimize the chance of killing an innocent person.

In business situations you aren’t likely to experience such dramatic circumstances. That means this approach is seldom a good choice for the team. Should you have one of those rare situations, this approach might be just the thing that prevents the company from making a fatal decision.

Majority rules

Most people are comfortable with the idea of voting to reach a decision. It’s democratic, expedient, and generally considered to be fair. Unfortunately it doesn’t always produce good results.

Because it’s so easy, groups often jump to this method rather than doing the hard work of wrestling with the issues.

By giving everyone an equal say in the decision, it discounts expertise. It can also hurt a team’s cohesiveness because after the vote the team is now split into winners and losers. Instead of supporting the decision, the minority usually continues resisting the decision, making implementation difficult or even impossible.

Voting is seldom a good approach for a decision that really matters.

It is an excellent choice when the group needs a quick decision and the outcome isn’t going to have any serious consequences.

Choosing where to hold the next meeting, narrowing a long list down to the top 3 – 5 options, or selecting food for a company event might be a good decisions for voting. In each situation, making the perfect decision probably isn’t worth the time and energy.

Authority rules

In this approach, the group defers the decision to an authority. This might be the meeting leader, a perceived expert, or anyone else the group thinks could and should make the decision.

This approach is quick and painless for the group. The problem is that the authority may not be an expert and end up making a poor decision.

Like the “majority rules” approach, this works well in situations when no one much cares about the outcome.

It should also be considered when the issue is strictly personal preference, and one person’s preference is as good as another’s.

Finally, it’s a great choice when the decision requires expertise the group doesn’t have and a true expert is available.


The right approach for making most important decisions is consensus. A group has reached consensus when everyone can and will support the decision. This doesn’t mean everybody agrees on the best choice, but have found a choice they can all support.

Consensus promotes hard thinking that really gets at the issues. It too can be slow and painful, but when the group finally reaches consensus, it has developed a solution that will have the support it needs to be implemented.

Because consensus requires so much energy, the group should agree that the outcome of the decision is worth the effort.

Here are a few situations that would be ideal for using consensus:

  • Changing the organization’s structure
  • Developing a strategic plan
  • Designing a new product

In each situation, people probably do care deeply about the outcome, and their support is necessary to successfully implement the decision.

Make a good choice

All four of the decision-making approaches can lead the group to a decision. The important thing is matching the approach and the situation.

Choosing the right approach will help the group avoid doing the wrong things, speed through decisions that don’t warrant the time, and focus efforts on those decisions that will have the greatest impact on success.

By Tom LaForce

Tom LaForce is a speaker, consultant, writer, facilitator and coach. Since 1996 he's helped workplace teams improve performance.